When you're processing 50, 100, or 500+ estimates per week, the one-at-a-time workflow breaks down. Enterprise roofing operations, multi-office contractors, supplement companies, and public adjusting firms, need batch processing, API integration, and white-label solutions that scale.
The Enterprise Conversion Pipeline
ESXPress is built for high-volume operations with a pipeline that processes estimates in parallel:
- Bulk upload: Drop multiple PDFs into the dashboard simultaneously
- Parallel processing: All estimates convert concurrently, 50 estimates in roughly the time it takes to convert one
- Queue management: Review converted estimates in a dashboard queue, sorted by priority
- Batch export: Download all ESX files as a single ZIP, or push to your Xactimate directory automatically
Illustrative throughput: As an example, an enterprise user processing 200 estimates per week saves roughly 150-200 hours of labor compared to manual Xactimate entry. At a $25-35/hr effective rate, that's approximately $3,750-$7,000 per week in recovered labor, or $195,000-$364,000 annually. Your actual savings depend on claim volume and workflow.
API Access: Programmatic PDF-to-ESX
For supplement companies and tech-forward contractors, ESXPress provides a REST API that integrates directly into your existing workflow:
- Single conversion endpoint: Submit a PDF, receive structured line-item data and a downloadable ESX URL
- Batch conversion endpoint: Submit multiple PDFs in a single request, receive a batch ID for status polling
- Status and result retrieval: Check conversion status and pull results for any submitted file
- API key management: Per-user API keys with usage tracking and rate limiting
The API enables integrations like:
- Auto-convert every PDF that lands in your company inbox
- Build a custom supplement dashboard on top of ESXPress conversion data
- Integrate with your CRM to attach ESX files to job records automatically
- Trigger conversion programmatically from your own automation stack via webhooks
Endpoint details and the add-on terms live on the API and integrations page.
White-Label: Your Brand, Our Technology
Accounts on the 100 plan and up include white-label capabilities:
- Custom domain: Run the conversion dashboard at estimates.yourcompany.com
- Branded exports: ESX files and PDFs carry your company name and logo
- Custom email templates: Automated emails to adjusters come from your domain
- Multi-user accounts: Add your entire team with role-based permissions
Enterprise Pricing: Economy of Scale
| Plan | Conversions/Month | Price | Per-Conversion Cost |
|---|---|---|---|
| ESXPress 25 | 25 | $179 | $7.16 |
| ESXPress 75 | 75 | $479 | $6.39 |
| ESXPress 100 | 100 | $599 | $5.99 |
| ESXPress 250 | 250 | $1,450 | $5.80 |
| ESXPress 500 | 500 | $2,750 | $5.50 |
| ESXPress 1,000 | 1,000 | $5,250 | $5.25 |
| ESXPress 2,500 | 2,500 | $12,500 | $5.00 |
| Multi-Branch / Custom | Per agreement | Custom quote | By quote |
At enterprise scale, each conversion costs less than a cup of coffee, and saves 45-90 minutes of skilled labor.
Volume pricing only helps if your tool can actually handle the files. Every ESXPress plan converts scopes of 1,000+ line items per file in a single pass, no per-file line caps, no split-fee workarounds.
Paid plans include a 14-day free trial, and annual billing saves 10-17%. The API & Integrations add-on is $49/mo on the 25 and 75 plans, and is included from the 100 plan up. The free plan needs no card, never bills, and includes 5 conversions a month.
Before the batch lands in Xactimate
Two checks catch almost everything before a batch reaches an adjuster. First, run each finished file through the free ESX validator. It reads the archive, the required sections, the CAT|SEL charset, and the line totals, and it runs in the browser without uploading the file. Second, expect the reprice prompt on import and know why it fires: Xactimate prices an imported file from the receiver's price list, so the total can move even when every line came through intact. The reprice explainer covers which lines move and why, and the reprice check shows the delta before you import.
Keep the source PDF with the finished ESX. Every line carries the price it had on the PDF, and any line that cannot be matched to a code keeps that price and gets flagged for review instead of being guessed at. In a batch, that review step is where the files that need a human eye get caught, before an adjuster ever sees them.
Getting Started with Enterprise
The enterprise onboarding process is designed to get your team operational in one day:
- Account setup: Custom domain, white-label branding, team accounts
- API integration: Developer documentation and live API keys for integration testing
- Team training: 30-minute live walkthrough for your entire team
- Go-live: Process your first batch of estimates with support standing by
Compare plans and choose the right tier for your volume → See the enterprise feature breakdown for API, white-label, and team details.
Related: batch PDF to ESX conversion.